Princeton University’s Purchasing Department is the central purchasing authority for the University at large as well as the Woodrow Wilson School, and is responsible for managing the procurement tools, processes, and policies including all orders, contracts and legal agreements associated with the acquisition of goods and services.

For University policies and procedures regarding all purchasing using University funds please go to the Policies, Rules and Regulations page on the Purchasing Department’s website. Sections which are of particular interest to University individuals are Section 4, Information for Departments; Section 6, Forms Page; and Section 7, PeopleSoft Financials. Another helpful link is to Purchasing’s How to Buy at Princeton University page.  Be sure to check out the State Sales Tax Exceptions page before making a purchase

There are six principles of purchasing at Princeton University, from which all University purchasing policies and procedures originate. Understanding and complying with these principles will enable you to be a good steward with the University’s resources.

1.  Signature Authority (Who can buy?)  - You must have delegated authority to obligate the University to pay for goods and services.

2.  Approved Expenses (What can you buy?) - If you are using University funds, they can only be used for purchasing items that are permitted University expenditures.

3.  Authorized Methods of Procurement (How can you get it?) - You must utilize one of the four authorized methods for purchasing goods and services.

4.  Strategic Supplier Selection (Where can you get it?) - Strategic supplier relationships have been established that leverage the University’s buying power and maximize key supplier competencies to obtain goods and services at the best value.

5.  Required Documentation (When should it be bid/in writing?) - A standard set of bid and justification procedures are required to properly document all purchases in order to comply with Federal, State and University requirements.

6.  Code of Ethics (Why call Purchasing?) - Purchasing is committed to fair and ethical business practices that promote open and fair competition in the best interests of the University and the success of its supplier relationships.