Office of Financial Management
Payments & Reimbursements
This section addresses payments for goods and services to vendors for the Woodrow Wilson School and to individuals for costs incurred as part of School business. Procedures ensure compliance with University policy and government regulations concerning disbursements. All vouchers requesting payment are to be sent along with original receipts to the WWS Financial Management Office, 423 Robertson Hall.
Policies and procedures for all payments and reimbursements fall under the control of the Princeton University Treasurer's Office. The Treasurer's Office Gateway is the best place to access all Treasurer's Office departments as well as any related forms, policies, contact information, organizational charts, announcements, etc. For a list of specific expense policies and procedures please see the Policy Library section of the website.
In order for payments and reimbursements for goods and services to be processed, the appropriate voucher must be completed.
Voucher (Previously P.U. White Invoice/Voucher)
The P.U. White Invoice/Voucher has now been divided into five separate forms; one for employees, students, honorarium, vendors, and business travel expenses. Request for payments of goods or services to employees should be requested on an Employee Voucher. Request for payments of goods or services to either non-employees, vendors, or honorarium payments are made by completing a Vendor Voucher or an Honorarium voucher. Students and travel expenses are made by completion of the Student Voucher or a Business Travel Expense Report voucher. For payments to students see the section titled Student Payments.
A listing of all university forms can be found on their forms website.
Honoraria are payments made for services for which fees are not traditionally required, payment for services not related to an individual's official duties, or payments granted in recognition of a special service such as a speech. When the individual is a US citizen it is generally permissible to pay an honorarium. For foreign nationals it is more complicated and takes far longer to iron out the details than when paying a US citizen. When paying a foreign national an honorarium, it is extremely important to start the process early and think about all of these issues well before the foreign national visitor is invited. See Payments to Non-Resident Aliens (NRAs) and Foreign Entities "Who Can the University Pay"
Please see "Paying Consultants, Independent Contractors & Guests" and the section of this website titled Contracts for details and contacts of those who are involved in the process and can assist you.