To Create a Link

If you would like to create a link in the additional information field, use the following structure and HTML tags to create the link and text that will show for the link:

To have the link open in the same window:

1. Use the code <a href="http://www.address.org">Link Text</a>
2. Substitute the complete real address for http://www.address.org
3. Substitute the text you would like to show as the link for Link Text

To have the link open in a new browser window:

1. Use the code <a href="http://www.address.org" target="_blank">Link Text</a>
2. Substitute the complete real address for http://www.address.org
3. Substitute the text you would like to show as the link for Link Text

For example:
If you would like to link the words Woodrow Wilson School to the Woodrow Wilson School home page in a new browser window you would enter <a href="http://wws.princeton.edu" target="_blank">Woodrow Wilson School</a>

You can also use other basic HTML tags in this field but please use them very sparingly!

Entering Events - Tips

1. If you are entering many events with repeated information, you can either open another browser window and copy and paste the information or type the information into a Word document and copy and paste the information using the shortcut keys Ctrl C to copy and Ctrl V to paste. You can also enter default text in the 'Description' field that will appear each time you log on and enter an event. This information will appear for each new event you go to enter but can be changed on an event by event basis. Anyone with administrator access can enter this information by accessing Options, Calendar Configuration, going to the Preferences tab and entering information in the block Default Description Text for New Events:.

2. Remember that when you click an event title when logged in you are taken to the Modify Event screen. If you are entering events and want to view the full description window to check what you have entered you must either log out, or if you are entering many events and want to view them as you go along, simply open another browser window but do not log in. After entering an event simply reload the page in the second browser window and you will be able to check your work. You can then continue to toggle between the two windows to enter your events and check your entries without having to log in and out repeatedly.

Calendar Views

The calendar administrator can set the default view that you prefer users to see when they view your calendar by accessing Options, Calendar Configuration, going to the Settings tab and changing the options for Default Calendar View: and Default Calendar Format:. This is only for when users are navigating to your calendar from within the WebEvent system and is different than the address you can link to from your web site. If you link your home page to your calendar using one of the URLs listed at http://calendar.princeton.edu/cgi-bin/team/webevent.cgi?cmd=showlinks, this will override the default setting and use the view corresponding to the URL you picked.

Multiple Calendars

If you are entering an event and maintain or administer more than one calendar, you will see more than one calendar listed in the 'Write Access:' box on the 'Basic' tab of the 'Add Event' screen - your primary calendar name will automatically be highlighted. If you would like the event to appear on another calendar or on a different calendar, you will need to manually select the name of the calendar(s) you would like the event to appear on. To select an additional calendar, hold down the Ctrl key while clicking on the calendar name. To select a different calendar, simply click on the other calendar name which will automatically deselect the primary calendar name. (These instructions will be added to Step 7 of the instructional manual shortly.)

Cosponsored Events

If you are cosponsoring an event with either WWS (Patricia Yelavich, Manager of Public Affairs, WWS Office of External Affairs) and/or another center, program or department on campus, you should coordinate with that person(s) to be sure your event is listed properly. If the event's information is entered onto multiple calendars, it will be listed multiple times on the main 'Public Events at Princeton' calendar. OIT is working to remedy this but for now, please try to keep each other informed of changes to the event so that the information for the event is consistent across the listings.

For more information see the FAQ.

To Note

You should be aware that the Woodrow Wilson School administers several departmental calendars. The calendar named 'Public Affairs Programming' contains the events managed by Patricia Yelavich in the Office of External Affairs. The calendar named 'WWS Public Events' contains both the 'Public Affairs Programming' calendar and the 'WWS Centers and Programs' calendar. There is also a third calendar named 'Woodrow Wilson School (WWS)' which holds all WWS related events. In addition to 'WWS Public Events' calendar it contains events entered on center or program private calendars, the 'WWS Graduate Career Services,' 'WWS Alumni,' and 'WWS Academics' calendars. (The Graduate Admissions Office also maintains a calendar called 'WWS Admissions' which does not roll up to any of the public calendars.)

If you maintain a public calendar, your event will be posted both on the 'Woodrow Wilson School (WWS)' calendar as well as roll up to the main 'Public Events at Princeton' calendar and you do not need to submit your event manually for it to be included.

If you maintain a private calendar, your event will be posted on the 'Woodrow Wilson School (WWS)' calendar but NOT on the main 'Public Events at Princeton' calendar.

Questions or Assistance

WWS faculty and staff should contact wwswww@princeton.edu with any questions or assistance with changes to calendar set up, configuration, or user access.